28 Jan 2008
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BOARD OF DIRECTORS MINUTES

28 JAN 2008

 

OPENING

1. Chairman Art Small called the meeting to order at 9:00PM on 28 Jan 2008. Agenda is at Attachment 1.

2. Attendees

Art Small, Chairman

Ralph Charlip, President

Ed Nugent, Chairman Emeritus

Charlie Brown, Secretary

Al Obuchowski, Treasurer

Al Baskin, Director

Bob Hauser, Director

Ray Inman, Director

Mac McClean, Director

Wayne Terry, Director

Joe Vocks, Director

Absent:

Jim Moreland, Vice President

Denise Lew, Director

Bill Copeland, Counsel

STANDING BUSINESS

 

  • MINUTES APPROVAL: The Board approved the minutes of the 12 Oct 07 meeting and the 13 Oct 2007 Special Meeting (Election of Officers) as published.

  • FINANCIAL REPORT: Al Obuchowski reported on the net worth of the Association.

    Details are available from the Association board.

    The Board approved the report as submitted. INFO

     

  • Memberships and Awards Committee: Since Jim Moreland was not able to attend, the items concerning displays, HSA support, etc will be carried forward. Ralph Charlip mentioned the Corps Chief’s Office had published an agenda of coming events. In October there is an MSC Appreciation Week but no details were provided. He will contact Denise Lew for details and to see if the Association can participate in some way. OPEN: Jim Moreland/Ralph Charlip

    A lengthy discussion centered on several unresolved issues pertaining to the Association’s purpose and mission. Several of our programs aimed at enhancing membership and providing services to our members need to be reviewed as to benefits, costs, etc. However, before we can proceed with changes, these other mission issues must be resolved first. The members felt a special meeting is required to focus on these issues. Art Small said we would have a special meeting in mid to late March. OPEN: Art Small

     

  • Surviving Spouse Program: Ray Inman reported that we had 6 to 7 deaths but most were not members of the Association. Mike Conrad, a former Administrator of Wilfred Hall Medical Center, died recently and Steve DeWoody was able to contact his daughter who was very grateful for the call. It is not often we are able to talk with someone because we are notified too late to do much good. Ray solicited any and all ideas to resolve the late notification problem. Ray reiterated that all the area coordinators continue to be highly committed and go out of their way to be helpful. INFO

  • Financial Investment Committee: The current committee members are Al Obuchowski, Barry Morrison, Denise Lew, Al Baskin, and George Breault. In the next month the committee will meet to rebalance our investments. A tax report is due sometime in May. Charlie Brown stated that our Georgia License had been paid for 2008. INFO

  • By-Laws: No activity since the last meeting. Bob Hauser stated a meeting is set up for the future. INFO

  • Active Duty Update: Since Denise Lew could not attend, this item will be table until the next meeting. INFO

    OLD BUSINESS

  • MSC History: Art Small reported that we have only 85 of the desired 500 stories for Volume II. There have been 5 submissions since the reunion but progress is slow. Jimmy Sanders did not get the Corps Chief’s Annual Activities report. Denise Lew can help get him a copy. Ralph Charlip has requested a price on printing more copies of Volume I. We may be able to make copies available for sale at various locations such as HSA if we think the cost/benefit ratio is acceptable. Art Small will talk with Denise about the Annual report and with Jimmy Sanders about the cost of a reorder for Volume I. OPEN: Art Small

  • Secretary Duties: Charlie Brown requested we table this item until he goes through a full cycle of duties. He will provide some recommendations in the future when appropriate. TABLE

  • Board Member Handbook: Development of the Handbook is ongoing. Tentatively, the Handbook will contain various topics/sections such as By-laws, board members and their job descriptions, committee structure, election of officers, membership criteria/information, and awards. The General Wagner Scholarship Fund will not be included as they are not a part of the Association. They have their own charter and board of directors. Historically, we only provided them a link on the website to help them in their scholarship activities. OPEN: Bob Hauser

     

  • Association Website: Due to Jim Moreland’s absence, his items of obtaining in-house help with the web and purchasing web development software will be carried forward.

    Ralph Charlip stated members have requested that we allow posting of "business cards" or their names, services and products for use by our members. A link can be established in the website. Ralph said Bill Copeland saw no problem as long as we put in a disclaimer statement. There is a "job opening" page but gets little use and needs to be revitalized. The Board agreed and approved this action. OPEN: Jim Moreland

    Al Baskin asked about advertising on the website or in the newsletter as a means to defray some of the costs involved. Ralph Charlip will coordinate with Bill Copeland regarding our tax status. OPEN: Jim Moreland/Ralph Charlip

    NEW BUSINESS

  • Financial/Audit Review: Ralph Charlip reviewed our recent Financial Records Inspection conducted by Al Obuchowski and John Klotsko, dated 13 Oct 2008. The time period covered was 16 Oct 05 through 13 Oct 07. No deficiencies were found and Barry Morrison was commended for his outstanding work. Report is contained at Attachment 2. CLOSED

  • Nominations for Commitment to Excellence Award: We have one nominee, Mac McClean. Joe Vocks will meet with the Awards Committee and will forward a recommendation to the Board this week. Art Small said he would conduct a vote of the Board when the recommendation is received. OPEN: Joe Vocks/Art Small

  • 2009 Reunion: Top two locations for a reunion meeting were Charleston, SC, #1, and Washington, DC, #2. After much discussion and comparing site selection criteria, the Board selected Charleston, SC. Art Small will see if Kevin O’Shea is willing to serve as project officer. OPEN: Ralph Charlip/Art Small

    The possibility of a cruise, either in conjunction with the reunion or in off years, was discussed. Most Board members felt that the off year option sounded best. Art Small will ask the membership as to their desires in next Newsletter. Mac McClean will research some generic information as to group rates, military discounts, etc. OPEN: Art Small/Mac McClean

    The board members felt we should also discuss the 2009 Reunion at our special meeting in March to solidify the start of pre planning. Art Small said he would incorporate the topic into the meeting. INFO

     

  • Criteria for Board Member Nominations: Current selection criteria developed by our former Nominating Committee consists of proven performance and track record, experience with other boards or associations, assessment of leadership showing teamwork and cooperation, communicative skills, and evaluation of the applicants written volunteer statement. Since we no longer have a Nominating Committee, the Board discussed two options for handling future qualified applicants to apply for Board vacancies. One would be to limit the number of candidates to fill vacancies. This would require a selection process before going to the membership for a vote. The second option would be to put all qualified applicants before a vote of the membership. The Board agreed to put all qualified applicants on the ballot to go before the membership. CLOSED

    Ralph Charlip discussed "Right of Succession" to President and Chairman. Currently, some Board members may never attain higher office under the six year term policy. The issue is how does the Board want to do succession planning? Members felt that current tradition should be carried on and succession worked out on an individual case by case basis. No "preordained" succession should be established. It was recommended that since there will almost always be individuals on the Board who do not seek higher office, a Board Nominating Committee be formed with these members to recommend a slate of officers. At the meeting where elections are held, additional individuals may be added from the floor or individuals may themselves decline. Board members will then vote on those officers for President and Chairman. The Board approved this process. INFO

    ADJOURNMENT

  • Art Small stated we will have a special meeting in March 08 to discuss the topics contained in Paragraphs 5 and 16 above.

    • The Meeting was adjourned at 10:32PM EST.

     

    Respectfully submitted,

    Charles W. Brown, USAF, MSC, COL, (Ret)

    Secretary

     

    4 Attachments:

    1. 28 Jan Meeting Agenda
    2. Tentative Next Board Agenda
    3. Special Meeting Agenda
    4. Financial Inspection Report

    28 JAN 2008 AGENDA

    MSC ASSOCIATION BOARD MEETING

    DATE: 28 JAN 08

    TIME: 2100H EST

     OPENING – Art Small

    STANDING BUSINESS

    Roll Call: Charlie Brown

    Minutes Approval:

      1. 12 Oct 07 Regular Board Meeting
      2. 13 Oct 07 Special Board Meeting (Election of Officers)

    Financial Report: Al Obuchowski

    Committee Reports:

    Membership and Awards: Jim Moreland

    1. MSC Displays at HSA, Brooks or Wright Patterson

    2. Sponsor HAS Graduation Banquets

    3. Add Active Duty advisor from HAS

    4. Association support for OCT 08 "MSC Appreciation/4A Week" – Ralph Charlip

    Surviving Spouse: Ray Inman

    Financial Investment Committee: Al Obuchowski

    By-laws: Bob Hauser

    Active Duty Update: Denise Lew

    OLD BUSINESS

    MSC History: Art Small

    Secretary Duties: Charlie Brown

    Board Handbook: Bob Hauser

    Website: All

      1. Obtain In-house help – Jim Moreland
      2. Purchase web development tools/software – Jim Moreland
      3. Use of Association website to post "Business Cards" – Ralph Charlip

    NEW BUSINESS

    Financial/ Audit Inspection: Ralph Charlip

    Nominations for Commitment to Excellence Award: – Art Small

    1. Reunion: Ralph Charlip
      1. Criteria and consensus site selection
      2. Cruise information – Mac McClean

    Criteria for Board nominations: Art Small

      1. "Right of Succession" Planning

    ADJOURNMENT

    Next Meeting and Closing Comments: Art Small

    ATCH 1

    TENTATIVE NEXT BOARD MEETING

    Date and Time: TBD

    OPENING

    1. Call to Order

    2. Roll Call

    STANDING BUSINESS

    1. Minutes Approval: 28 Jan 08

    2. Financial Report: Al Obuchowski

    3. Membership and Awards Committee

    a. Displays, HAS Support, Active Duty Advisor: Jim Moreland

    b. MSC Appreciation Week, Oct 08: Ralph Charlip

    4. Surviving Spouse Program: Ray Inman

    5. Financial Investment Committee: Al Obuchowski

    6. By-laws: Bob Hauser

    7. Active Duty Update: Denise Lew

    OLD BUSINESS

    1. MSC History: Art Small

      1. Cost benefit of Reordering Vol I
      2. Copy of Corps Chief’s Activities Report to Jimmy Sanders

    2. Board Member Handbook: Bob Hauser

    3. Association Website: Jim Moreland/Ralph Charlip

        a. Obtain in-house help

        b. Purchase web development software

        c. Establish "Business Card" and "Job Opening" pages.

    NEW BUSINESS

    1. Reunion – Ralph Charlip

        a. Project Officer – Art Small

        b. Cruise – Mac McClean

    2. Other new items to be added by the members before meeting.

    ADJOURNMENT

     

    ATCH 2

    SPECIAL BOARD MEETING

    DATE AND TIME: TBD (Mid to late March)

    Items for Discussion:

    1. 2009 Reunion Meeting - (Ref Para 16, 28 Jan 08 Board Meeting)

    2. AFMSC Association Mission and Purpose - (Ref Para 5, 28 Jan 08 Board Meeting)

     

    ATCH 3

    DATE: October 13, 2007

    SUBJECT: Inspection of Financial Records of the Air Force Medical Association, Inc.

    TO: President, Air Force Medical Service Corps Association, Inc.

    1. In response to the request of Mr. Arthur Small, President, the undersigned have completed an inspection of the financial records of the Air Force Medical Service Corps Association, Inc. (AFMSCA) for the period 16 October 2005 to 13 October 2007. It is noted that an "audit" was not accomplished. We believe that this internal review and selected inspection of the financial records of the AFMSCA meets the purpose of the President’s request.

    2. The inspection consisted of a review of bank statements of the bank account (the same account the AFMSCA has had for several years), cancelled checks written by the Treasurer, and the deposits made by the Secretary. Although a review of the checkbook was not conducted, review of the bank statements for the above noted period were reviewed and provided the information required for the inspection.

    3. No deficiencies were found.

    4. Once again, we noted that the detailed accounting, maintained by the Treasurer for the AFMSCA funds, is excellent. Barry Morrison, Treasurer, is to be commended for his outstanding, scrupulous work on behalf of the AFMSCA.

    5. Finally, it is recommended that this report be presented at the next meeting of the AFMSC Board of Directors for its review. Also, it is recommended that this report be entered into the minutes of that meeting, and guidance and commendations, as appropriate, be provided to the Treasurer regarding findings and recommendations in the report.

    Respectfully submitted.

     

    (Signed) (Signed)

    Alphonso J. Obuchowski John A. Klotsko

    Colonel, USAF, MSC, (Ret) Colonel, USAF, MSC (Ret)

    Note: Original Copy of this Inspection maintained in Secretary’s master file.

    ATCH 4

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